> ## Documentation Index
> Fetch the complete documentation index at: https://docs.sonderplan.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Export Bookings

> Learn how to export bookings to print, PDF, or Excel for easy sharing, reporting, or record-keeping.

## Print Bookings

To print a single booking, open the booking in the [Booking Editor](/en/bookings/basics#booking-editor) and click on the **<Icon icon="gear" /> Actions** button dropdown **-> Print -> Print Summary**.

A print friendly version of the booking will open up in a new window, where you can select a printer or save as a PDF. For more details, select the **Print Extended** option, which expands the sections of the booking to include information about the project and client.

## PDF Export Schedule

From the **Schedule** page, in the top right menu, click the **<Icon icon="gear" /> -> Export -> PDF**. The *Schedule PDF Export* window opens and allows you to choose the paper size for the exported file.

Available Paper Size Options:

* **A4** (297 × 210 mm) - Standard international paper size, ideal for general printing. (Default selection)
* **A3** (420 × 297 mm) - Larger format suitable for more detailed or wider schedule views.
* **Letter** (8.5 × 11 in) - Common paper size in North America.
* **Tabloid** (17 × 11 in) - Wide-format paper, ideal for wall charts or large planning overviews.

Select the desired paper size and click the **Export PDF** button. The schedule may temporarily resize whilst the screen is captured and the PDF is generated. The PDF will be downloaded to your computer.

## Excel Export Bookings

The Excel Export feature allows you to download a list of bookings in spreadsheet (.xlsx) format, perfect for reporting, sharing, or offline analysis. From the **Schedule** and **Bookings** pages, in the top right menu, click the **<Icon icon="gear" /> -> Export -> Excel**.

The Excel Spreadsheet Export window will open, select from the following options and click the **Export** button to generate the Excel file and download to your computer.

<img src="https://mintcdn.com/sonderplan-b228cb35/hbMdFMPsN5n2tQkr/images/bookings/sonderplan-booking-excel-export-window.png?fit=max&auto=format&n=hbMdFMPsN5n2tQkr&q=85&s=996baa5388a6791ad80dccf890754e29" alt="Sonderplan Booking Excel Export" width="1506" height="971" data-path="images/bookings/sonderplan-booking-excel-export-window.png" />

### Filtering Bookings

Before you export, you can configure your booking filters to show only the bookings you require. For example, you could create a filter to only show bookings with certain resources, or have a particular client or status. These filters will be used by the Excel utility to export the filtered results to the spreadsheet.

### Export Settings

The following settings are available:

| Setting              | Description                                                                                                                      | Options                                                                                                                                                                                               |
| -------------------- | -------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Export Timeframe** | The time frame of bookings that should be exported                                                                               | <ul><li>Selected / Viewable Date Range</li><li>This month</li><li>Last 30 days</li><li>Last 90 days</li><li>All time</li><li>Custom date range</li></ul>                                              |
| **Output Template**  | Controls what information is output and how it is formatted                                                                      | <ul><li>**Single Line Bookings** - Each booking is output to a single line, resource names are comma seperated</li><li>**Resource Grouped** - Each booking resource is output on a new line</li></ul> |
| **Columns**          | Select the booking properties, project and client attributes and custom fields that will be output as columns in the Excel file. | Column selection varies based on group module access                                                                                                                                                  |
| **Date format**      | The format of date columns                                                                                                       | <ul><li>d/m/yy</li><li>dd/mm/yy</li><li>dd/mm/yyyy</li><li>m/d/yy</li><li>mm/dd/yy</li><li>mm/dd/yyyy</li><li>yy/m/d</li><li>yy/mm/dd</li><li>yyyy/mm/dd</li></ul>                                    |
| **Time format**      | Select either 24 Hour or 12 Hour time display.                                                                                   | <ul><li>24 Hour</li><li>12 Hour</li></ul>                                                                                                                                                             |
| **Time Zone**        | Sets which timezone the bookings should be offset to                                                                             | *All standard timezones*                                                                                                                                                                              |
| **Order Results**    | Sets the order in which bookings will be output                                                                                  | <ul><li>Oldest First</li><li>Newest First</li></ul>                                                                                                                                                   |