Learn how to generate and subscribe to iCalendar feeds, enabling automatic synchronization of your schedule with external calendar applications.
Sonderplan supports exporting and importing calendar feeds so that bookings can be synchronised with third party calendar apps that support the standard iCalendar calendar format such as Apple Calendar, Google Calendar and Microsoft Outlook.
Calendar URL links should not be shared with anyone as this would give them access to your booking information.
If you’re worried the link has been compromised, you can toggle the calendar feed enable checkbox to regenerate the link.
To export bookings from Sonderplan to a third party calendar (eg Google Calendar, Outlook, Apple Calendar), you’ll need to first decide which Sonderplan feed type is best suited to your needs.
Sonderplan supports creating export iCalendar feeds at many different levels. To help avoid overloading external calendars, choose the type that gives the relevant people access to only the bookings they need to see.
No, the iCalendar format (.ics) does not support bidirectional updates. It is fundamentally a one-way feed format, intended primarily for exporting calendar data from a source (server/application) to a client.
When Bookings are created, edited or deleted, Sonderplan will update all iCalendar feeds within 10 minutes.It is up to the receiving calendar application (Apple Calendar, Google Calendar and Microsoft Outlook) to decide how often to check for updates. Generally most calendars check once every 24 hours.If after 24 hours changes to bookings are not still not syncing to your calendar, please try and toggle the calendar to try and force a re-sync. If this fails, please contact the support department of your calendar software for troubleshooting information.
Personal calendar feeds contain all the bookings that you are involved with. They are ideal if you want to have your relevant bookings from Sonderplan appear in your native calendar app on your phone.
All Users can create a personal calendar feed for themselves. Click on the sidebar menu -> your name -> My Account. Under the Personal Calendar Feed section, click the Enable Calendar Feed checkbox.You can copy the feed to your clipboard by clicking the button to the right of the text field. Paste this calendar url into your calendar application.
To create a project feed, open the relevant Project -> click Settings tab -> Project Booking Feed, then click the Enable Calendar Feed checkbox.You can copy the feed to your clipboard by clicking the button to the right of the text field. Paste this calendar url into your calendar application.
Individual resource calendar feeds can be used to display upcoming bookings on most meeting room screens. The meeting room screen must support importing iCalendar feeds.
To create a resource feed click on the sidebar menu -> Admin -> Resources -> “Name of the resource” -> Booking Calendar Feed, then click the Enable Calendar Feed checkbox.You can copy the feed to your clipboard by clicking the button to the right of the text field. Paste this calendar url into your calendar application.
To create a schedule feed click on the sidebar menu -> Admin -> Schedules -> “Name of the schedule” -> , then click the Enable Calendar Feed checkbox.You can copy the feed to your clipboard by clicking the button to the right of the text field. Paste this calendar url into your calendar application.
Sonderplan supports importing and synchronising with third party calendar services such as Google Calendar, Office 365 or any service using the standard iCalendar calendar feed format. We refer to the importing of calendar feeds as “Calendar Subscriptions”.You can also use the import calendar subscriptions feature to automatically sync bookings from Sonderplan itself, for example to automatically copy bookings from one resource to another, or to enable collaboration on a project with another company who also uses Sonderplan.
We attempt to check for updates once an hour but this may vary depending on traffic and server load. If you have concerns about the synchronisation, please check the calendar subscription logs to see when the last most recent update was.
The amount of calendar subscriptions you can create depends on your subscription package. Please contact Sonderplan support if you wish to purchase additional calendar subscriptions.
To create a new calendar subscription, navigate to the Schedule -> button -> Calendar Subscriptions.In the Calendar Sharing (Feeds) -> Import window, click the button and paste in your calendar feed url (.ics).Next click the Booking Properties button and set the resources, status, project and client that will be assigned to all bookings created from the feed.Finally, click the button to create the calendar subscription.
Due to some current technical limitations, bookings added via calendar feeds do not live reload on the schedule. You may need to periodically refresh the browser to see new bookings.
If you are having any issues with calendar subscription imports, please first check the logs for the subscription by clicking on the logs icon next to the relevant subscription. If too many errors are encountered, the subscription will also be automatically disabled.