Workspaces

In Sonderplan, Workspaces (formerly called “Schedules”) let you group together the resources and user access for a particular site, department or office. A Workspace defines:

• Which resources (studios, meeting rooms, equipment, people, etc.) are available
• Who can view and make bookings in that Workspace

Workspaces keep your Schedule focused and secure by giving each location or team its own set of resources and permissions.

​

Workspaces on the Schedule

To switch between workspaces, go to the top-right corner of the Schedule and click the icon. A menu will appear showing all the workspaces you have access to. Simply click on the name of a workspace to load it into the Schedule—this will replace the currently displayed resources with those from the selected workspace.

For more information on the Schedule, see our Schedule UI overview.

​

Managing Workspaces

In the main sidebar, click Admin to expand the menu, then select Workspaces.

You’ll see a table of all your existing Workspaces, use the table’s sort or search controls to find what you need.

​

Create a Workspace

From the Workspaces page, click the + New button in the header.

In the New Workspace dialog that appears:

• Name (required): Give the Workspace a clear, unique title (e.g. “Berlin Studio”).
• Description (optional): Enter a brief summary of what this Workspace represents.
• Working Week: Define the working week for the region that this Workspace resides in, so that weekends are highlighted correctly
• Show Public Holiday: Enter the region that this Workspace resides in, so that region specific holidays are loaded
• Calendar Feed: Enable to create an exportable calendar feed for all bookings that fall within this Workspace

​

Resources

Switch to the Resources tab and check the folders or individual items that should be bookable in this Workspace (e.g. “Edit Suites → Edit 1, Edit 2,” “Staff → Ava Baker,” etc.).

​

Access

Open the Access tab and assign user or group permissions by checking the View and Edit checkboxes next to each user or group who should see and book these resources.

When you’ve finished configuring, click Save.

Your new Workspace will appear in the list and users with access will immediately be able to make bookings against its resources.

​

Editing an Existing Workspace

In the Workspaces list, locate the Workspace you want to change and click the name of the Workspace you want to edit

The Edit Workspace panel slides in from the right:

• Name: You can update the title at any time.
• Resources tab: Add or remove bookable items.
• Access tab: Update which users or groups have permission.
• Settings: Adjust the Description or Working Week if needed.

After making your changes, click Save to apply them.

​

Delete a Workspace

Open the Workspace’s edit panel as above.

At the bottom-left of the panel, click the button.

Confirm the deletion in the prompt.

The Workspace will be removed from the list immediately.