Schedule Interface

To navigate to the Schedule in Sonderplan, open the main navigation menu and click Schedule.

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View Types

There are three schedule view types to suit different user preferences—whether you prefer a detailed timeline, a traditional calendar layout, or a grid format, each view displays the same bookings.

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Timelines

The Timeline Schedule offers two distinct views to help you manage and organise your work more effectively: the Resources Timeline and the Project Timeline.

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Resource Timeline

This view displays all resources assigned to the currently loaded Workspace. Resources appear along the Y axis, while the selected time range is shown across the X axis.

This view displays all scheduled activities grouped by individual resources, such as team members, rooms, or equipment. It’s ideal for tracking who is assigned to what and ensuring balanced workloads across your team or assets.

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Project Timeline

This view displays all In Progress projects that you have access to. Projects appear along the Y Axis, while the selected time range is shown across the X axis.

The project timeline is commonly used to see how Projects are tracking against Project Phases and Milestones.

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Calendar

While timeline views are typically favoured by experienced schedulers for their depth and clarity in resource and project allocation, calendar views offer a more familiar experience for users transitioning from tools like Google Calendar or Outlook. This makes them a great starting point for new users or those more comfortable with traditional calendar interfaces.

The Calendar view offers multiple ways to visualise your schedule—Day, Week, and Month—each suited to different planning needs.

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Day / Week

These views provide a detailed, hour-by-hour layout of scheduled activities:

• Ideal for short-term planning and managing daily workloads.
• Bookings are displayed in a vertical format, showing precise start and end times.
• You can easily identify overlapping bookings, gaps in availability, and resource allocation throughout each day.
• The Week view helps visualise how your team or resources are distributed across a full working week.

Use the Day or Week view when you need to focus on the finer details of scheduling and task timing.

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Month

The Month view offers a broader overview of all scheduled work across the entire month:

• Best for high-level planning and spotting long-term trends.
• Bookings are displayed as coloured blocks spanning each day, without showing exact hours.
• Helpful for identifying peak periods, long-term projects, and upcoming deadlines.
• Great for checking overall availability at a glance.

Switch to the Month view when you’re planning ahead or want a snapshot of what’s coming up across the whole schedule.

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Grid

The Grid view presents your schedule in a table format, offering a clear, sortable list of all scheduled bookings within the selected time range.

It is especially useful for reporting, exporting schedules, or performing quick checks across multiple bookings.

• Tabular Layout: Displays each booking as a row with columns for key details such as Name, Start and End times, Assigned Resources, Project, Client, and Status.
• Quick Overview: Ideal for users who prefer structured data or need to scan bookings quickly without a visual timeline.
• Sortable and Filterable: Easily sort or filter columns (e.g., by date, project, resource, or client) to find what you’re looking for faster.
• Consistent Across Views: The Grid reflects the same data shown in the Timeline and Calendar views, but in a compact, no-frills format.

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Bookings Data Table

An alternative to the Grid view is the Bookings Table, which provides a more comprehensive and flexible way to manage your bookings. Unlike the Grid, which only displays bookings within a selected date range, the Bookings Table can show all bookings ever created, regardless of timeframe. It also features enhanced search and filtering tools, making it ideal for in-depth queries, audits, or historical reviews.

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Time Frames

The time frames available depend on the selected view type, and the additional time frames can be selected by clicking the arrow icons next to the Week and Month menus.

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View / Time Frame Matrix

The table belows show the time frames available to each view type.

Time Frame	Timeline View	Calendar View	Grid View
Day
Week
2 Weeks
3 Weeks
Month
2 Months
3 Months
6 Months
12 Months (Beta)
24 Months (Beta)
36 Months (Beta)

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Moving within the Date Range

To move forward or backwards within the current time frame, click on the left and right arrows on either side of the main Date Range Heading. You can also use the left ←← and right →→ arrows on your keyboard to move forward and backwards.

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Quick Date Select Calendar

Clicking on the current Date Range header displays a mini calendar that lets you quickly select the date you’d like to navigate to on the main Schedule.

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Schedule Workspaces

Workspaces are distinct environments within the Schedule where Administrators can organize and manage groups of Resources. Each Workspace represents a specific context—whether defined by either a physical location (like “Sydney Studio” or “New York”) or by a particular category of assets (such as “Cameras” or “Equipment”).

Within each Workspace, Administrators can set view only or edit access permissions and Users with edit access to the Workspace can create, edit and delete bookings.

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Switching between Workspaces

To switch between workspaces, go to the top-right corner of the Schedule and click the icon. A menu will appear showing all the workspaces you have access to. Simply click on the name of a workspace to load it into the Schedule—this will replace the currently displayed resources with those from the selected workspace.

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Additional Controls

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Booking Colors

The colors of bookings on the Schedule can be switched between three modes, Resource, Project and Booking Status. To switch the color mode, click the “Color Wheel” icon in the top right of the Schedule, then select the preferred color mode.

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Zoom

You can use the zoom control on timeline views to expand the time range, making bookings appear larger and easier to view.

Note, that this control is separate to the browser zoom control (available in most modern web browsers) which can be activated using ⌘Ctrl + + to increase the size and ⌘Ctrl + - to decrease the size of all elements in the window.

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Booking Filter Sidebar

The Booking Filter Sidebar allows you to quickly narrow down the bookings shown on the Schedule by applying custom filters. You can access it by clicking the filter icon in the top-right corner of the Schedule interface.

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Filter Options:

• Search Bookings - Type in any keyword to search across all booking names.
• Resource - Filter bookings assigned to a specific resource.
• Project - Display only bookings linked to a particular project.
• Client - Show bookings associated with a specific client.
• Status - Show bookings assigned with one or more of your custom created Booking Statuses

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Quick Row Filter

The Quick Row Filter is a quick search tool that lets you instantly filter the resources or projects displayed on the timeline.

Located near the top of the Schedule view, the Quick Filter is a simple text input field. As you type, it dynamically filters the currently loaded resources or projects—hiding anything that doesn’t match your search term. The filtering happens in real time, allowing you to quickly narrow down the timeline view to just the items you’re interested in.

This is especially useful in larger schedules where scrolling through long lists of resources or projects can be time-consuming. Use the Quick Filter to instantly zero in on what you need.

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User Preferences

The following settings only affect how the Schedule appears to you. They are saved locally on your device and automatically applied each time you open the Schedule.

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Row Height

The height of Resource and Project rows on timeline views can be set to one of four different sizes, (small, medium, large, extra large)

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First / Last Hour

Defines the earliest and latest hours displayed across all timeline and calendar views for each day in the Schedule. This setting is especially useful if your bookings typically fall within a consistent set of core hours. By hiding unused hours outside this range, it reduces white space and allows more space for booking labels, making the schedule easier to read and navigate.

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Week Numbers Scale

The Show Week Numbers Scale option, available in the timeline views, adds a week number row to the top of the schedule. This is particularly helpful for teams that plan or report using ISO week numbers, providing a clear reference point for long-term projects and scheduling alignment.

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Sort Bookings by Status Order

This setting applies to the timeline views and dictates the sorting order of bookings that have the same start date / times. By default, Sonderplan will display them in the order they were added, however you can override this behaviour and sort the bookings by the order of the associated booking status order.

For example, if you use the custom booking statuses to show ‘holds’ (eg First Hold, Second Hold etc.) you can enable this option, to show the bookings in the order reflecting their hold priority.

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Highlight Resource Clashes

This setting applies to the resource timeline view and if enabled will show a red background around clashing resources. This is separate to the Global Schedule setting which enables / disables the clash warning displayed when saving a booking and clashes were detected.

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Resource Availability

This setting applies to the resource timeline view and includes three options: Hide Resource Counts, Show Available Resources, and Show Used Resources.

When set to Show Available Resources, each resource group displays the number of available (unbooked) resources for each time period. This is useful for spotting availability at a glance and planning new bookings efficiently.

If set to Show Used Resources, the resource groups will show the number of booked (in-use) resources during each time slot, helping you monitor usage and identify capacity trends.

Selecting Hide Resource Counts removes the numeric indicators altogether, offering a cleaner layout if you prefer to focus on the booking blocks themselves.

These indicators update dynamically as you scroll or filter the timeline, giving you a real-time overview of how resources are being utilised throughout the schedule.

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Start Week On

The Start Week On setting allows you to choose which day your schedule week begins on—either Sunday or Monday.

This preference affects all week-based views (Timeline and Calendar) and helps align the schedule with your regions norms or personal planning habits.

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Time Snapping

The Time Snapping setting controls the granularity of the time intervals when creating, resizing, or moving bookings across all views in the Schedule.

You can choose from the following snapping options: 5 min, 10 min, 15 min, 30 min, and 60 min.

This setting determines how bookings “snap” to the nearest time increment on the timeline or calendar views. For example, if set to 15 min, a booking will align to 09:00, 09:15, 09:30, etc., when adjusted.

Use smaller increments (e.g. 5 or 10 minutes) for more precise scheduling, or larger increments (e.g. 30 or 60 minutes) to simplify booking creation and reduce clutter in your schedule.

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Booking Drag Confirmation

When the Booking Drag Confirmation setting is enabled, a confirmation dialog appears before a booking is moved, extended, or shortened on the Schedule. This added step helps prevent accidental changes and ensures edits are intentional.

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Booking Label Format

The Booking Label Format setting lets you customise how booking labels appear by including details such as the booking name, linked resources, project, client, and status. This allows you to tailor labels to highlight the most relevant information at a glance.

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Quick Info Popover

The Quick Info window appears when you single-click a booking on the Schedule. It provides a compact summary of the booking and offers quick access to common actions. It contains the following information:

• Booking Name - The title of the booking, shown at the top.
• Time & Date - Start and end time, along with the day of the booking.
• Resource - The name of the assigned resource (e.g. Edit Suite 1).
• Project & Client Info - Displays the linked project and client, including any tags or labels.

The following actions can be triggered from the Quick Info Popover:

• Open Quick Edit (Sidebar) - Opens the booking in a quick-edit sidebar on the right-hand side, allowing for fast adjustments.
• Open Booking Editor - Launches the full booking editor for more detailed changes.
• Copy Booking Link - Copies a direct link to the booking—ideal for sharing with teammates.
• Delete Booking - Permanently removes the booking from the Schedule (confirmation required).

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Learn More

We’ve covered the following topics in detailed guides.